1 00:00:00,05 --> 00:00:02,06 - [Instructor] Viewing in conversations is a feature 2 00:00:02,06 --> 00:00:05,04 that was added to Outlook relatively recently, 3 00:00:05,04 --> 00:00:06,04 a few years ago, 4 00:00:06,04 --> 00:00:09,00 and I know some people immediately turned it off 5 00:00:09,00 --> 00:00:09,09 so I want to make sure 6 00:00:09,09 --> 00:00:11,08 that you know where to turn it back on. 7 00:00:11,08 --> 00:00:19,05 Show us conversations is found here in View in email 8 00:00:19,05 --> 00:00:21,05 and you can group into conversations 9 00:00:21,05 --> 00:00:24,09 or not and not is show each message separately. 10 00:00:24,09 --> 00:00:28,06 And if you do that, then every message appears 11 00:00:28,06 --> 00:00:30,00 in the order in which it was delivered. 12 00:00:30,00 --> 00:00:32,02 I'm actually looking at these oldest to newest 13 00:00:32,02 --> 00:00:33,06 at this point, but I'm going to go back 14 00:00:33,06 --> 00:00:36,03 to group into conversations and say a little something 15 00:00:36,03 --> 00:00:39,00 about why Conversation View is important. 16 00:00:39,00 --> 00:00:42,05 When Group Into Conversations is turned on 17 00:00:42,05 --> 00:00:45,09 in your inbox and in every other email folder, all 18 00:00:45,09 --> 00:00:48,00 of the messages that are part of the same conversation 19 00:00:48,00 --> 00:00:50,07 or conversations get grouped together and they appear 20 00:00:50,07 --> 00:00:52,01 in your email on the date 21 00:00:52,01 --> 00:00:55,04 of the most recent contribution to that conversation. 22 00:00:55,04 --> 00:00:57,09 And the reason I love this is if I've been out of the office 23 00:00:57,09 --> 00:01:00,05 and I'm reviewing my email when I return 24 00:01:00,05 --> 00:01:01,05 I don't have to start 25 00:01:01,05 --> 00:01:04,04 with the last message that I didn't read 26 00:01:04,04 --> 00:01:06,07 or my first unread message 27 00:01:06,07 --> 00:01:10,00 and then work my way up in order to make sure 28 00:01:10,00 --> 00:01:13,08 that I'm following the thread of different conversations. 29 00:01:13,08 --> 00:01:16,05 The conversations are put into threads for me 30 00:01:16,05 --> 00:01:17,09 and I know there's a thread 31 00:01:17,09 --> 00:01:20,05 because there is an expand button 32 00:01:20,05 --> 00:01:22,03 in front of a particular conversation. 33 00:01:22,03 --> 00:01:26,05 So here's an email that initially came from Barbara Brown 34 00:01:26,05 --> 00:01:30,00 and then there was another email that was sent afterwards. 35 00:01:30,00 --> 00:01:31,05 So there's two there. 36 00:01:31,05 --> 00:01:34,07 Here, another message from Barbara, and in this case 37 00:01:34,07 --> 00:01:37,03 I replied twice to this message. 38 00:01:37,03 --> 00:01:41,01 So not only am I seeing the email from Barbara 39 00:01:41,01 --> 00:01:44,09 I'm actually seeing two items from my sent items folder. 40 00:01:44,09 --> 00:01:46,05 Now, they weren't moved to the inbox 41 00:01:46,05 --> 00:01:50,06 they're just reflected in this view, so I can actually look 42 00:01:50,06 --> 00:01:55,02 at an entire conversation and see all of the parts 43 00:01:55,02 --> 00:02:00,07 of it without having to scroll through my inbox. 44 00:02:00,07 --> 00:02:03,06 It is up to you whether you choose to have 45 00:02:03,06 --> 00:02:07,08 your inbox grouped in conversations. 46 00:02:07,08 --> 00:02:12,06 If you turned off the option to group into conversations 47 00:02:12,06 --> 00:02:15,00 because it was just one more thing you didn't want to figure 48 00:02:15,00 --> 00:02:16,01 out at the time 49 00:02:16,01 --> 00:02:19,04 I would strongly recommend giving it a shot again. 50 00:02:19,04 --> 00:02:20,09 Try it for three months, 51 00:02:20,09 --> 00:02:25,02 because Group into Conversations provides a balcony view 52 00:02:25,02 --> 00:02:29,02 on your email folders and allows you to 53 00:02:29,02 --> 00:02:31,07 see the conversations with colleagues, vendors 54 00:02:31,07 --> 00:02:34,05 and customers that can easily be lost 55 00:02:34,05 --> 00:02:38,00 if you're viewing each email message independently.