1 00:00:00,05 --> 00:00:01,08 - [Narrator] I have a post office box. 2 00:00:01,08 --> 00:00:05,01 I go in every few days to pick up my mail 3 00:00:05,01 --> 00:00:07,03 and if I simply took all of that mail that I received 4 00:00:07,03 --> 00:00:09,07 and brought it home and kept it forever, 5 00:00:09,07 --> 00:00:12,01 I would soon be deluged with mail 6 00:00:12,01 --> 00:00:14,03 because of the amount of mail that I receive. 7 00:00:14,03 --> 00:00:17,02 So none of us tend to keep all the mail we get. 8 00:00:17,02 --> 00:00:18,09 We tend to read a piece of mail 9 00:00:18,09 --> 00:00:21,05 and do something with it or throw it away. 10 00:00:21,05 --> 00:00:23,07 Some of the mail I get, I don't even read. 11 00:00:23,07 --> 00:00:26,04 I look at the envelope and I know I'm not interested 12 00:00:26,04 --> 00:00:29,04 or that it represents something that I already know. 13 00:00:29,04 --> 00:00:32,04 So you and I tend to keep for posterity 14 00:00:32,04 --> 00:00:35,06 only a small percentage of the physical mail 15 00:00:35,06 --> 00:00:36,09 that we receive. 16 00:00:36,09 --> 00:00:38,03 Most of the mail that we get 17 00:00:38,03 --> 00:00:40,05 ends up recycled or in the trash. 18 00:00:40,05 --> 00:00:43,02 And once we're done with it, we're done. 19 00:00:43,02 --> 00:00:45,04 That small number of things we keep might be items 20 00:00:45,04 --> 00:00:48,04 that we put in a safety deposit box or a vault, 21 00:00:48,04 --> 00:00:52,02 like a vehicle title or love letters or birthday wishes, 22 00:00:52,02 --> 00:00:53,03 things that we might hang 23 00:00:53,03 --> 00:00:57,03 on a bulletin board or keep in a special location. 24 00:00:57,03 --> 00:00:58,08 But if we were simply to look 25 00:00:58,08 --> 00:01:02,05 at the location where we review mail in our homes, 26 00:01:02,05 --> 00:01:04,08 we wouldn't find that it was full of last year's mail 27 00:01:04,08 --> 00:01:07,02 and the year before and the year before that 28 00:01:07,02 --> 00:01:10,02 because most of that has been thrown away. 29 00:01:10,02 --> 00:01:13,04 I encourage you to treat your Outlook inbox exactly 30 00:01:13,04 --> 00:01:15,08 the same way that you treat physical mail. 31 00:01:15,08 --> 00:01:18,00 If you're not a hoarder in your personal life, 32 00:01:18,00 --> 00:01:21,03 don't be one in your work life with your inbox. 33 00:01:21,03 --> 00:01:23,03 Actually look at your emails 34 00:01:23,03 --> 00:01:26,00 and unless your company policies require you 35 00:01:26,00 --> 00:01:28,08 to keep every email you receive, 36 00:01:28,08 --> 00:01:31,05 be willing to say about at least some items, 37 00:01:31,05 --> 00:01:34,05 "I'm done with this and I don't need it anymore," 38 00:01:34,05 --> 00:01:38,01 or, "I'm done with this and I need to save it." 39 00:01:38,01 --> 00:01:40,08 But remember that everything you want to save 40 00:01:40,08 --> 00:01:43,05 doesn't have to live here in our inbox. 41 00:01:43,05 --> 00:01:46,06 Our inbox is the place where new mail is delivered 42 00:01:46,06 --> 00:01:49,06 and space here is precious. 43 00:01:49,06 --> 00:01:52,04 Users who keep all of their read emails here 44 00:01:52,04 --> 00:01:55,04 in their inbox don't do themselves a service 45 00:01:55,04 --> 00:01:58,01 because you take a hit then in terms of performance 46 00:01:58,01 --> 00:01:59,09 when you're searching for things. 47 00:01:59,09 --> 00:02:01,09 And it also means that it's harder 48 00:02:01,09 --> 00:02:04,08 for you to focus on your inbox. 49 00:02:04,08 --> 00:02:07,01 So let's talk about how we get rid of messages 50 00:02:07,01 --> 00:02:09,03 when we no longer want them. 51 00:02:09,03 --> 00:02:11,07 If I'm looking at a message, for example, 52 00:02:11,07 --> 00:02:14,00 this message, and I no longer want it, 53 00:02:14,00 --> 00:02:16,01 there's a little trash can right here 54 00:02:16,01 --> 00:02:20,07 and I just click that icon and it is gone. 55 00:02:20,07 --> 00:02:22,08 I'm going to scroll down to another email 56 00:02:22,08 --> 00:02:25,04 I want to get rid of about licenses. 57 00:02:25,04 --> 00:02:30,05 I have read this so I can mark it as read if I want to, 58 00:02:30,05 --> 00:02:31,06 which is really easy to do. 59 00:02:31,06 --> 00:02:34,04 I can right-click and choose mark as read so it shows 60 00:02:34,04 --> 00:02:37,01 as unread, but now I don't want it in my inbox. 61 00:02:37,01 --> 00:02:37,09 What can I do? 62 00:02:37,09 --> 00:02:41,06 Well, I'm actually required to keep license changes 63 00:02:41,06 --> 00:02:44,06 so I'm going to right-click on my inbox, new sub-folder, 64 00:02:44,06 --> 00:02:47,03 and I'm going to name this licenses. 65 00:02:47,03 --> 00:02:50,05 That's part of my job, and I'm going to take that message 66 00:02:50,05 --> 00:02:52,03 and I'm going to drag it to licenses. 67 00:02:52,03 --> 00:02:55,00 Either way, it's no longer in my inbox, 68 00:02:55,00 --> 00:02:57,04 which is super sweet. 69 00:02:57,04 --> 00:03:00,06 Remember that your inbox space is important to you. 70 00:03:00,06 --> 00:03:04,08 Be willing to delete things that you no longer need to read, 71 00:03:04,08 --> 00:03:06,05 that you are done with. 72 00:03:06,05 --> 00:03:09,03 And if there are items that you do need to retain, 73 00:03:09,03 --> 00:03:13,00 create a folder for them and get them out of your inbox.