1 00:00:00,05 --> 00:00:01,03 - [Instructor] Some people 2 00:00:01,03 --> 00:00:03,05 really like to get the reminders by email 3 00:00:03,05 --> 00:00:04,07 and if you're one of those people, 4 00:00:04,07 --> 00:00:08,03 I want to show you how you can have your calendar 5 00:00:08,03 --> 00:00:11,04 send you email reminders for events. 6 00:00:11,04 --> 00:00:16,05 I'm going to edit the budget meeting and the reminder is set 7 00:00:16,05 --> 00:00:19,07 to the default that's set in Outlook. 8 00:00:19,07 --> 00:00:21,08 I haven't changed that default. 9 00:00:21,08 --> 00:00:24,06 It is set for 15 minutes before the meeting. 10 00:00:24,06 --> 00:00:27,02 But note that 15 minutes before the meeting 11 00:00:27,02 --> 00:00:32,02 I can also add an email reminder. 12 00:00:32,02 --> 00:00:34,01 Simply click Add email reminder. 13 00:00:34,01 --> 00:00:36,01 It says, remind me 15 minutes before. 14 00:00:36,01 --> 00:00:38,06 You can enter optional text if you wish. 15 00:00:38,06 --> 00:00:40,03 And if you want your attendees 16 00:00:40,03 --> 00:00:42,08 to receive an email reminder as well 17 00:00:42,08 --> 00:00:44,07 you can choose Send to attendees. 18 00:00:44,07 --> 00:00:47,09 If you're doing that, you should add some message text. 19 00:00:47,09 --> 00:00:50,01 Something like, just a reminder that our meeting 20 00:00:50,01 --> 00:00:52,01 starts in 15 minutes. 21 00:00:52,01 --> 00:00:56,06 When you have chosen the time 22 00:00:56,06 --> 00:00:59,00 and entered your message text 23 00:00:59,00 --> 00:01:04,06 simply click Save and the email reminder will be sent. 24 00:01:04,06 --> 00:01:08,01 If you want to edit it, you can return here and edit it 25 00:01:08,01 --> 00:01:14,08 or you can choose to delete it. 26 00:01:14,08 --> 00:01:18,01 Speaking though of that 15 minutes before reminder 27 00:01:18,01 --> 00:01:19,04 how do we change that? 28 00:01:19,04 --> 00:01:25,00 Well, that's actually changed in our settings. 29 00:01:25,00 --> 00:01:28,03 I'm going to choose Settings, 30 00:01:28,03 --> 00:01:31,08 Calendar, Events and invitations, 31 00:01:31,08 --> 00:01:35,02 and set your reminder 32 00:01:35,02 --> 00:01:36,08 to a reasonable period of time. 33 00:01:36,08 --> 00:01:38,02 For example, if all of your meetings 34 00:01:38,02 --> 00:01:40,08 are in the same building you are in all the time 35 00:01:40,08 --> 00:01:43,02 15 minutes might be enough. 36 00:01:43,02 --> 00:01:46,05 I had mine set for an hour, 37 00:01:46,05 --> 00:01:50,01 simply because I would sometimes have meetings scheduled 38 00:01:50,01 --> 00:01:54,03 at another campus and it might take me an hour to get there. 39 00:01:54,03 --> 00:01:57,07 Note also that you can click this checkbox 40 00:01:57,07 --> 00:01:59,06 and say for every event, 41 00:01:59,06 --> 00:02:03,08 make sure that we shorten the duration. 42 00:02:03,08 --> 00:02:07,03 So if your reminder was set to five minutes before 43 00:02:07,03 --> 00:02:10,09 you could say, for every meeting, make sure they end early. 44 00:02:10,09 --> 00:02:13,05 If they're less than one hour, five minutes. 45 00:02:13,05 --> 00:02:15,07 If they're one hour or longer, 10 minutes. 46 00:02:15,07 --> 00:02:19,01 And by the way, these two items are not connected. 47 00:02:19,01 --> 00:02:21,03 You don't have to have a reminder set. 48 00:02:21,03 --> 00:02:23,05 You could have it at the time of events 49 00:02:23,05 --> 00:02:26,02 but still shorten the duration for every meeting 50 00:02:26,02 --> 00:02:29,02 by five minutes or by 10 minutes 51 00:02:29,02 --> 00:02:31,05 so that you have enough time between meetings 52 00:02:31,05 --> 00:02:34,08 to wrap up your notes and get to the next meeting. 53 00:02:34,08 --> 00:02:36,07 But my default reminder now 54 00:02:36,07 --> 00:02:38,07 that's actually still back to an hour. 55 00:02:38,07 --> 00:02:41,04 Many of my meetings are in a remote office 56 00:02:41,04 --> 00:02:45,03 and I need time to wrap up whatever I'm doing here 57 00:02:45,03 --> 00:02:48,07 before I go to the other office. 58 00:02:48,07 --> 00:02:52,01 These settings then will apply to all meetings 59 00:02:52,01 --> 00:02:54,00 that I create in the future.