1 00:00:00,05 --> 00:00:01,08 - [Instructor] My office is in Michigan, 2 00:00:01,08 --> 00:00:03,08 but there are plenty of times each year 3 00:00:03,08 --> 00:00:05,06 that I'm working somewhere else, 4 00:00:05,06 --> 00:00:11,05 in California, in Mexico, in Minnesota, 5 00:00:11,05 --> 00:00:14,00 and those places have different time zones 6 00:00:14,00 --> 00:00:17,01 than the Eastern time that my office is in. 7 00:00:17,01 --> 00:00:19,00 When I'm working in another time zone, 8 00:00:19,00 --> 00:00:21,00 I prefer to set up those meetings 9 00:00:21,00 --> 00:00:22,06 with the time zone visible, 10 00:00:22,06 --> 00:00:23,08 and this is because 11 00:00:23,08 --> 00:00:26,07 while I'm pretty good with time zone math, 12 00:00:26,07 --> 00:00:29,06 probably get it right 19 out of 20 times. 13 00:00:29,06 --> 00:00:32,06 When I get it wrong, I'm exactly wrong. 14 00:00:32,06 --> 00:00:34,00 To display other time zones, 15 00:00:34,00 --> 00:00:36,05 I'm simply going to right click in the timescale, 16 00:00:36,05 --> 00:00:41,03 choose time zones, and choose edit time zones. 17 00:00:41,03 --> 00:00:45,03 The time zone that is displayed in my calendar by default 18 00:00:45,03 --> 00:00:46,05 is the time zone 19 00:00:46,05 --> 00:00:49,06 that Outlook retrieves from Microsoft Windows. 20 00:00:49,06 --> 00:00:52,02 It's part of my system settings, 21 00:00:52,02 --> 00:00:55,00 and currently, it's Eastern time, US and Canada. 22 00:00:55,00 --> 00:00:59,08 It's unlabeled, but I could add a label that says home, 23 00:00:59,08 --> 00:01:02,04 and then I can add another time zone. 24 00:01:02,04 --> 00:01:05,03 I used to have to know what time zone every city was in, 25 00:01:05,03 --> 00:01:08,02 but I really don't have to do that anymore. 26 00:01:08,02 --> 00:01:10,05 I can just start typing in Minneapolis 27 00:01:10,05 --> 00:01:13,07 and it finds Minneapolis, Minnesota, 28 00:01:13,07 --> 00:01:15,05 says that it's Central time zone. 29 00:01:15,05 --> 00:01:19,09 That's cool, and it's going to show it in the calendar. 30 00:01:19,09 --> 00:01:26,06 I'm going to add a third time zone for California. 31 00:01:26,06 --> 00:01:29,07 Los Angeles. 32 00:01:29,07 --> 00:01:32,05 And put CA for that one. 33 00:01:32,05 --> 00:01:34,07 With these time zones all added, 34 00:01:34,07 --> 00:01:36,09 and note I could add even more, 35 00:01:36,09 --> 00:01:41,08 I'm going to click save. 36 00:01:41,08 --> 00:01:44,05 When I close and return to my calendar, 37 00:01:44,05 --> 00:01:47,07 here's home, Minnesota, and California. 38 00:01:47,07 --> 00:01:52,02 So if next week I'm going to be in California 39 00:01:52,02 --> 00:01:55,01 and I'm setting up a lunch meeting at noon on Tuesday, 40 00:01:55,01 --> 00:01:58,08 I can scroll to noon on Tuesday in California and set it up. 41 00:01:58,08 --> 00:02:02,05 I don't have to think about when noon in California is 42 00:02:02,05 --> 00:02:05,04 here in the Eastern time zone, 43 00:02:05,04 --> 00:02:13,05 and this is going to be lunch with Denny. 44 00:02:13,05 --> 00:02:16,07 Probably two hours. 45 00:02:16,07 --> 00:02:18,09 And I'm going to save it. 46 00:02:18,09 --> 00:02:21,02 So my lunch is taking place 47 00:02:21,02 --> 00:02:23,04 at three o'clock here in Michigan, 48 00:02:23,04 --> 00:02:28,01 but it's noon to two in California. 49 00:02:28,01 --> 00:02:31,01 If I want to change these time zones, 50 00:02:31,01 --> 00:02:34,02 I can simply return to time zone 51 00:02:34,02 --> 00:02:38,00 and edit the time zones again, 52 00:02:38,00 --> 00:02:41,05 and choose to remove this time zone 53 00:02:41,05 --> 00:02:43,08 or simply not show it in my calendar, 54 00:02:43,08 --> 00:02:46,06 and I can drop California off the list. 55 00:02:46,06 --> 00:02:52,07 I can also go back and change home to MI for Michigan, 56 00:02:52,07 --> 00:02:55,02 and click save. 57 00:02:55,02 --> 00:02:58,06 My local time zone will always be the one 58 00:02:58,06 --> 00:03:02,00 that appears on the far right of the timescale. 59 00:03:02,00 --> 00:03:04,06 I don't have a way to easily shift these two, 60 00:03:04,06 --> 00:03:07,02 unless, of course, I'm actually in Minnesota, 61 00:03:07,02 --> 00:03:11,06 and in that case, we have another feature in the new Outlook 62 00:03:11,06 --> 00:03:12,04 that was checked. 63 00:03:12,04 --> 00:03:14,01 When I travel across time zones, 64 00:03:14,01 --> 00:03:16,03 ask me if I want to update my time zone. 65 00:03:16,03 --> 00:03:19,02 So when I'm actually in Minnesota, when I get off the plane, 66 00:03:19,02 --> 00:03:22,03 at some point when I'm in Outlook, I will be prompted, 67 00:03:22,03 --> 00:03:23,07 do you want to change your time zone? 68 00:03:23,07 --> 00:03:26,06 And if I do, then the Minnesota time zone, 69 00:03:26,06 --> 00:03:30,03 Central time will actually become the primary time zone 70 00:03:30,03 --> 00:03:32,04 because I'm there. 71 00:03:32,04 --> 00:03:34,08 I don't actually feel a need to do that, 72 00:03:34,08 --> 00:03:39,03 but I could and it wouldn't be a big problem. 73 00:03:39,03 --> 00:03:41,02 I also set the time zones 74 00:03:41,02 --> 00:03:43,06 simply when I'm making appointments back home 75 00:03:43,06 --> 00:03:45,00 and I'm somewhere else, 76 00:03:45,00 --> 00:03:46,06 because it's very easy, 77 00:03:46,06 --> 00:03:50,08 if I simply switch to Central time when I'm in Minnesota, 78 00:03:50,08 --> 00:03:53,01 to be making appointments for the next week 79 00:03:53,01 --> 00:03:54,03 when I'm back in Michigan, 80 00:03:54,03 --> 00:03:56,04 and make them one hour off. 81 00:03:56,04 --> 00:03:58,00 And I have done this more than once. 82 00:03:58,00 --> 00:04:01,08 So if I am making appointments in a different time zone 83 00:04:01,08 --> 00:04:03,06 or I am in a different time zone, 84 00:04:03,06 --> 00:04:05,01 I make sure that I'm displaying 85 00:04:05,01 --> 00:04:07,04 both my home office time zone 86 00:04:07,04 --> 00:04:10,00 and my travel time zone on my calendar.