All right.
So in our previous session the Garden of Good understanding good overall understanding about data archiving.
Right.
We started with getting to know about the process of data archiving where all the various advantages
of archiving data in our system.
And then we understood about the various tools that we can use to assess of our system.
Basically to do an assessment off of our current organ data and then we moved on to understanding about
how to segregate the data how to segregate the data between the active data and also the additional
data.
So the additional data may contain data that has to be purged and also the data that may be needed in
the future which we need to archive.
And we finally ended the session about about learning about the different methods in which we can put
the data and also begin also scheduled daily jobs so that data will be good deleted on a regular basis
based upon the criteria that we defined.
Perfect perfect.
So now that we have got a good understanding about all these that the next step in the process is to
learn what drives the different archival options that are available to us for archiving data.
No system the ideal and the best way to archive data in Salesforce would be to archive data and Salesforce
itself right instead of going for a different Archival Methods of that and we are storing the data in
some external storage space.
The ideal and the best way to store data is to archive the data and cesspools itself right so that it
is seamless begin to retrieve they have anywhere we want.
So just not us.
Many of us they also have that same idea and we have got a sensible idea for this.
So please go old for that and hopefully Salesforce will deliver it someday.
So here is the salesforce idea.
You can see it is a race for the same purpose.
I should be able to easily archive complete sets of data meaning if I am an icon from three years ago
I should have the current task activities opportunities cetera are tied to that account.
So like us many of the other Salesforce users they are also looking forward for such a feature such
a functionality and Salesforce.
So go ahead.
For this.
So with Salesforce we'll take that into a priority and deliver to us someday.
Fingers crossed however why do we wait for this idea to be delivered.
Salesforce recently announced a great news for all of us.
And what is that news about.
It is about the increased data storage so obviously that's great news and also the increase to the storage
from one G.B. to 10 G.B..
So that is like a pretty good amount and that's really good from Salesforce that they are giving us
some increased data storage.
This is basically from a spring 19 release note and here you can see all the details related to that
can see that this change applies to likely experienced classic and all the worst sins of stands for
SAP like all editions group essentially professional enterprise performance unlimited.
All the additions out here and there for the data storage.
Basically if you see they have just given you an example because we know that the data storage for an
on depends on the number of user licenses that they have right.
So previously it was at 20 and people use it.
All right.
So assuming there are 10 uses for the Professional Edition then it would come to 200.
Right.
So that was before this before spring 19 but after spring 19 after Salesforce increased the minimum
storage for the same professional edition for the same 10 users it would be ten point two G.B. of the
total data storage.
So that is like a pretty good number right.
And also similarly for the unlimited editions game for 10 uses 120 m b.
So it comes to one point two G.B. of total data storage.
That was before spring nineteen and now we just end users one to DMV which forms one point to be plus
the additional 10 G.B. data storage that they have generously allocated.
So it comes to eleven point two G.B. of total data storage.
So Salesforce as generously increased the data storage for all of us.
So what we should do we should use that wisely and efficiently.
Perfect.
Now that we have got this increase to data storage yes we can definitely accommodate more data right.
But sometimes even these increased data storage we might not be able to accommodate all of a lot of
the data.
Even after this.
So what do we do.
One option is to purchase additional data storage from Salesforce.
Yes that option is always there but it is a pretty sensible option.
Not only that it is expensive.
The payment is also reckoning meaning that we do not do a one time payment for getting some additional
data storage.
The payment is recurring.
We keep on being on a specific period of time to continually use that additional data storage that we
purchase so the cumulative payment that we do we don't know each might even exceed the cost of Salesforce
license after a certain period of time so so basically why we are talking about that option is that
as a senior admin you should know that that option is always there.
And if you plan on going for that option you contact your sensible that at present day do and he would
be the best person for you to guide all those.
Okay.
So now that we know that option is expensive then we ask ourselves like so how do I go about it.
Right.
So that is a question that we have in our mind no holding a store all the data that I have.
How do we efficiently manage the data that I need.
So that is a question that we have.
And there comes data archival For rescue data archival Is that process off efficiently storing and managing
your data so you can retrieve that data and use that data at any point of time so having an effective
data archival strategy in place not only helps you to manage your data efficiently but also helps you
to run your business in a much efficient manner.
And if you ask me what does the data aka Little option that we need to go ahead with.
There is no single answer because the data archival strategy that we need to choose for an arm depends
on various factors.
It depends on the size of the art.
It depends on the cost.
It depends on the need.
It depends on the business requirements.
It depends on the priority.
So there are many factors that we need to consider before going ahead with the data aka will strategy.
So now let's understand about some of the data archiving options that are available.
There are pros and cons so we can best decide which one to go for for a particular says for ZOG.
The data are given options that we are going to talk about as a data export service sales was API here
local connect.
Third party data integration tools and using app exchange products.
So these are some of the options that we are going to talk about in the next session.
We understand about all these objects in data and also we understand about the pros and cons of all
the options and then to implement it and where to implement it.
So at the end of that session we'll get a good idea about which option to go forward for any particular
successful philosophic.