Awesome.
So the next a concept that we are going to understand about is how to use a Google Docs and how to add
Google Docs to Salesforce in the previous sessions.
We understood about the different methods of maintaining content in Salesforce and this is also one
such method.
How to actually use other Google Docs to Salesforce so far enabling Google Docs and Salesforce go to
Settings
go for Google app settings and there you should see the settings for configuring Google Apps.
So here as you see it does not at configure so click edit
you need to give the administrative contact and the GM a Google Apps domain.
So let me give gmail dot com and save
and here if you want to add a Google Docs to Salesforce dot com you need to activate this so activate
the service activate add Google Docs to Salesforce feature
perfect.
So as simple as this.
So now what we have done we have configured Google Apps a domain and we have activated this service
watch service adding Google Docs to Salesforce.com.
So the configuration and the settings is pretty simple straightforward.
So once you configure this and activate the service then you will be able to use Google Docs to get
a sense for stock up once we have enable this.
Let's go and check it out.
How do you use that feature now take any object.
Let's go for opportunities.
And here you see notes and attachments.
Right.
So previously before enabling Google Docs you would only see notes and attachments here.
You wouldn't see Google docs like now after you have enabled.
Google Docs to see its full service.
You should be able to see an additional option that does add in Google Docs so enabling that service
basically enables you to patch Google Docs to your records on top the notes and attachments so add Google
doc and here you need to give the Google Doc name and you water.
So the Google Doc me.
Let me see opportunity.
My first google doc.
And here you need to give the google doc you order.
So how do we get it.
Basically log in to DOCS Doc Google dot com log into your I.T. and use your password and pick any document
that you want to attach it to this record.
This is the decks as documented that have taken and this is already uploaded in docs or Google Docs
gone so for attaching this document to an opportunity.
You would see the share button.
So click on the share button and there you menu click the get sharable link that charitably link you'll
be able to copy that and this link you should use a junior opportunity record.
So I have copied this link and I'm going to use this link in my good luck.
You got it saved.
That's it as simple as that.
So now if you see you have attached to that Google doc to get opportunity record and I can view this
google doc here so anyone who has access to this record and access to this notes and attachments they'll
be able to see this google doc here.
So this is how you catch Google Docs to object records.
So this is the first part.
The second part this how do we use the Google Docs to odd libraries how do we use that in libraries
in the previous sessions of obvious understood about the we'll see content having libraries adding content
to libraries and all these.
All right.
Now after enabling this feature what does a difference after enabling this feature you would be able
to add Google Docs as well to your libraries.
So if you see this we have an additional button here.
Add google doc previously we did not have this.
So in a similar fashion add Google doc give the you are a name contribute and then choose the library
publish as simple as that.
So now this a Google Doc it is attached to your libraries aspect.
So once you enable that feature add Google Docs to Salesforce you will be able to add Google Docs to
your objects as well as to your libraries and then you refresh the page you should be able to see to
it.
And I think by mistake I gave the title as that you are now you can very much edit that.
No problem but this is how you add Google Docs to libraries effective so lovingly use the service there
are a couple of pointers that we need to understand now that we have enabled the service and we are
able to add Google Docs to objects as well as to libraries.
And we also tested them out.
It looks perfectly fine.
And ones after you do this.
What will happen if you disable that service.
All right so now that the Google Docs are attached here what will happen if you disable that service.
So for objects basically what happens is if you disable the service all your documents Google Docs references
from the notes and attachments it will all be removed.
But if you enable the service again within 30 days all those documents and then old send attachments
a related list all those Google documents will be restored.
So within the 30 day time period if you re enable the service then all your Google Docs will be restored.
That is for the objects.
But here in libraries if you enable it if you disable you google docs then automatically all the Google
Docs references will be removed and you cannot retrieve them.
So basically when you disable the service and object that is a possibility of retrieving.
However in libraries when you disable the service all the documents references is Scott.
So this is about adding Google Docs to says will stock up.