Welcome back.
So in this video where I talk about how to join or create a team.
So if I go into the team's menu here and then I click on Join or create team it's going to pop up a
creative team icon here's if I click on Create a team OK we can build a team from scratch or we can
create from an existing office 365 group or a team.
So I want to build a team from scratch.
So we're going to do
you can do an organizational wide or org wide.
Everyone in your organization automatically joins that when I recommend doing.
If you have over 10 employees zero to 10 employees or I'd say zero to 50000 employees.
Basically I would always have everybody on the team that way you can send them files and you can communicate
with them regardless of where they are.
It just this opens up the communication line in a way that you can reach anybody at any time if you
have them.
If everyone is in the organization then automatically joins us now in my case I'm the only one in the
organization.
So I'm the only one that's on the team right now.
So this doesn't work for my example but when I hire people down the road hopefully by the end of the
year here or sooner I would add them to the organization even if I was freelancers.
I would add them so that I can communicate with them and work with them and collaborate with them on
the projects we're doing.
We can also do public so anyone in your organization can join or we can do private where people need
permission to join.
I recommend doing the organizational wide first and then the private people need permission to join.
Public can get out of hand.
I work for a company where I was the I.T. director and the previous director that had left and I came
in had made it public for people to join Microsoft Office.
So we had
not accounts that had anything to do with our company but they were at Gmail Yahoo and Hotmail etc.
and we had to add a custom domain and so we had just people come from all over the place join in and
we had like 300 just random members which made no sense.
So again I recommended doing private organizational wide for this example many organizational wide and
I'm just going to call this learn talk plus.
So what this does is when I create a new account like let's say that I hire someone to do web development
when I give them a email address and let's say it's web dev that learn tech stock com when I give them
that email address I can link them up to this and then they can work with me on whenever we're working
on.
So if they're working on my Web site for example then I can do that.
Now the other thing we do is we can click on this little wheel here and we can manage teams so you can
see we have learned tech plus with one person and it's organization wide.
Same with this one.
OK.
So actually I'll delete the one we just made
Yes I understand.
OK.
We already made a team by default which you can see right here.
Click to and hired this team.
We have one person there and that's just me.
So if I click on that it will show me the members and that's just Josh Warner right now.
And this is I'm talking about members and guests.
So in Microsoft Office you can have members and guests as well.
And that's what happened we had 300 members and guests that were creating accounts and had access to
our stuff which is a huge security risk.
So you don't want to do that even with an organization of one like I am a sole proprietor.
I'm not going to open it up to just anybody to join me.
I want it to just be people that I'm working with that I'm doing business with.
So if I hire a freelance web developer if I have a video editor to help me with some videos and I'm
doing whatever I'm whoever I'm hiring I want to make sure that I can collaborate with them and work
with them and share files and chat with them and because this is a really great program
whether you use the web based app or the desktop app it's a great way to communicate with your team.
When I was running the I.T. department at the job that I held I was managing I think two people or three
I think I had three people under me for a while.
We had a team of four so we had two web devs and then two I.T..
And so I was kind of a hybrid of both because I come from the tech world.
So I spent 10 years in a V business A V slash I.T. business.
And so I wanted to be a director as I got the gig anyway.
So what I did was I would make a team for web and I would make a team for I.T. OK.
So this is why doing join a creative team is important.
So thanks for watching us in the next video.